Online board meetings can be a convenient method to conduct meetings without the need for physical presence. It allows more members to take part, and also eliminates the need for time-consuming and costly travel costs. However virtual meetings aren’t free of challenges. To ensure that these meetings are as effective and productive as is possible it is important to follow certain etiquette guidelines.
1. Increase engagement by making use of an online icebreaker prior to and after the meeting. This will allow board members get acquainted with one another. You can also ask people to introduce themselves via the chat box. It is a great way to start the meeting and make everyone feel comfortable using the technology.
2. Train the less tech-savvy members of the board. This will lessen the resistance to the use of new technologies. Furthermore, the training will assist them in using the portal for boards and other tools with ease. 3. Check that all participants are logged in and have a reliable internet connection and good audio/video equipment before the call begins. This will enhance the quality of the call. 4. Ensure that all attendees are using the mute feature when they are not speaking. This will minimize interruptions from other board members and will eliminate external distractions.
5. Draft and record meeting minutes. It is crucial to ensure that the minutes are a valuable resource for the attendees and include any relevant details. Minute-takers must also aim for an appropriate balance online board meeting between thoroughness and brevity. They should avoid including informal conversations or personal opinions in meeting minutes.